Switching to Google Drive File Stream

Here are the steps to switch to Google Drive File Stream. You will need to re-create any shortcuts you have made to your Dock or in the Finder windows to point to the new location in your Google Drive File Stream.

Once completed, you will have the Google Drive icon on your Desktop.

From there you can access/save files stored in Google Drive.

BE SURE YOU ARE USING GOOGLE DRIVE FILE STREAM FOR ALL OF YOUR FILES. DO NOT USE YOUR DESKTOP OR YOUR DOCUMENTS FOLDER TO STORE FILES. YOU WILL SUFFER DATA LOSS IF YOUR DRIVE FAILS.

If you have any questions, please let me know!

Upgrading to Google Drive File Stream

  1. Check your laptop’s macOS version and upgrade if needed.
  2. Turn off the old Google Drive App.
  3. Turn on Google Drive File Stream.

1. Check your laptop’s macOS version and upgrade if needed

Log into your laptop, and access the About This Mac from the Apple Menu.

Look at the version number.

If it is 10.12 or higher, you are on the current macOS version for the district and can skip to step 2.

Upgrading your macOS

THIS CAN TAKE AT LEAST 45 MINUTES TO COMPLETE AND HAS TO BE DONE AT SCHOOL!

From the menu bar in the Finder, select Go -> Applications

Find Managed Software Center and double click on it to open.

Run Updates.

Click on the + beside Install macOS Sierra (10.12).

Click Update All. After the updates install, it may ask you to update again. Click the Upgrade button to start the macOS upgrade.

Once the machine reboots, you can continue with step 2.

2. Turn off the old Google Drive App

Check and see if you are using the Google Drive app. Look for the Google Drive app icon:

If you are not using the old Google Drive app, you can skip to step 3.

The first step you will take is to make sure that Google Drive has synced all your files. Click on the Google Drive app icon in the menu bar.

Look at the bottom right corner, it will say Sync Complete.

Next, set Google Drive to not start when you log in. Click the three dot menu, and select preferences.

Click on the Advanced tab.

Uncheck Start Google Drive on system startup.

Now we need to disconnect Google Drive. Click on the Account tab.

Click Discconect Account. Then confirm your choice.

Click Disconnect. Finally, quit the Google Drive App.

3. Turn on Google Drive File Stream.

You’re in the home stretch!

From the menu bar in the Finder, select Go -> Applications

Find Managed Software Center and double click on it to open.

Run Updates.

If the machine needs you to logout and reboot, let it.

Once updates are done, from the menu bar in the Finder, select Go -> Applications.

Find Google Drive File Stream and double click it to open.

Sign in to Google Drive File Stream with your school account.

Click through the 4 introduction slides.

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On the final slide, click Open Finder.

Google Drive will show in a Finder window.

And you will also have a Google Drive icon on your desktop.

 

Here’s a good overview of the differences between the old Google Drive app and the new Google Drive File Stream. We won’t be using Google Drive Backup & Sync.

Upcoming PD Opportunities – Gmail, Screencasting, exit tickets, 1:1 classes

Here is a list of upcoming classes being offered at Northwood. Click here to register. If you have any questions, let me know!

WEDNESDAY CLASSES, 3:45PM TO 4:45PM:

1/24/18 Gmail tips & tricks Gmail can be used as a powerful organizer, this class will cover several tips and tricks that you can use with Gmail.
2/7/18 Screencasting for Beginners Get started creating videos for your classroom and distributing the videos on Youtube and Google Drive.
2/21/18 Exit/entry tickets using Google How to automate exit/entry tickets in your classroom utilizing Google Forms and Google Slides.

SATURDAY CLASSES, 9AM – 12PM:

2/10/18 Running a 1:1 Classroom Tips and tricks for the 1:1 classroom.
3/10/18 Re-assessing assessment and student ownership in the 1:1 classroom How could the 1:1 classroom look? How do you start on this journey? This class will answer these questions and more!

Increased security of school data on your smartphone

You may have noticed some additional restrictions on your smartphone regarding using your school Google account on your phone. A side effect of setting up Android apps on Chromebooks was the implementation of restrictions before you can use your school Google account on the phone.

iPhone users

The Google apps (Gmail, Google Calendar, Drive, etc.) now require you to have a passcode on your device. This is good advice in general. Go to Settings to set your passcode. If your phone is an iPhone 5S or new, you can also set up Touch ID.

Android users

Google will push a Device Policy app to your phone. You will need to install the app to use your school Google account on your phone. This application verifies that certain security precautions are taken on your phone (such as the use of a passcode) and also gives you the ability to locate and/or wipe the device if it is lost or stolen.

Why?

These are security precautions to guard against unauthorized use of school data and to protect against data loss.

Poster printing for the classroom

Guarded by the sacred Yoda statue is the HP Design Jet T520 24in wide format printer. With it, we can print documents up to 24″ wide by 36″ long.

To have a document turned into a poster send an email to helpdesk@kentoncityschools.org and attach the document you would like to be printed (PDF”s preferred), number of copies, and size. Also if its time sensitive.

The siizes available are:

  • Medium 13.5″ x 18″
  • Large 18″ x 24″
  • Extra Large 24″ x 36″

 

 

 

 

RAZ Kids, no sound on Chromebook.

To fix the issue of  Reading A-Z kids having no sound is coming out of the computer when it should be reading the book to the student follow these steps.

  1. From the Chrome window click on the 3 dot menu as shown below and select settings.
  2. Next Click on the install buttons for “Proprietary Codecs” and “Widevine Content Decryption Module”
  3. Log out and RESTART.

Google Groups for staff classes have been created

Each staff member at Kenton City Schools will have a Google Group created for each of their classes.

To see your groups and check who is in the group, you can visit Google Groups. The class Google Groups have a description that start with Class Google Groups – and then your StudentInformation teacher code followed by a number.

Your StudentInformation teacher code is a four or five letter code that usually starts with the first two or three letters of your last name. You will have several Google Groups for your classes.

Here are my Class Google Groups:

The first one, cory, is a group for all of my students. Then I have cory-02 and cory-03, which corresponds with my second and third period class.

To use the group, you can email or share from Google drive with your group by appending @kentoncityschools.org to the end of the short name. So if I want to send an email to all of my students, I would send it to cory @ kentoncityschools.org. If I want to share a document with my third period class, I would share it with cory-03 @ kentoncityschools.org.

Check your groups out, and if you have a question, don’t hesitate to ask! Oh, and if there are any changes to your groups, let me know and I’ll sync the group. If you had or remove someone, they may return the next time I sync!

Moodle is now installed for the 2017-2018 school year

The Moodle server for the 2017-2018 school year is now installed.

To request a course, click on the Click here to request a course link from the main Moodle page available at moodle.kentoncityschools.org. Log in with your school username and password, and then complete the form to request the course. It will ask why the course is needed, just enter whatever you want in that box.

The Moodle installation for last year is still available, you can backup your courses from last year and restore them in this year’s Moodle if you would like to re-use your course.

If you need assistance, don’t hesitate to open a help desk ticket by emailing helpesk@kentoncityschools.org!